Workshop Registration

We are looking forward to seeing you here in Seattle in July!

In-person and Virtual registration for Seattle Snowmass is open! Use one of the two following links:

You can see people that have already registered here.

Late registration starts July 3, at 12am Seattle time! PLEASE register before this date, July 3rd is going to be after some of our food orders!

Below you’ll find a description of the information we request and your purchase options. Note that you can register more than one person for a single payment if you desire.

In-Person Registration

Registration Type Early Bird (Due June 17th) Normal* (Due July 3rd) Late*
Full $550 $800 $1000
Early Career $275 $400 $450

Early-Career members of our community include post-doc and student or equivalent position. Columns marked with a * are not yet available for ordering. Early-bird registration will end on June 17 at 11:59 pm Pacific Time, and Normal Registration will end on July 3rd 11:59 pm Pacific Time.

The in-person registration includes all catering, all coffee breaks, a reception, and access to all Snowmass workshop meetings including remote connections. No alcohol is purchased with these funds. Lunch is not included in the registration fee.

We encourage you to also join us for the workshop dinner. To keep costs reasonable, the price of each dinner ticket includes the food only (including dessert and coffee/tea). We will have a cash/credit card bar for people to purchase wine and drinks in the dinner venue. The cost of the dinner is $49. Children under 12 years of age are free. Dietary preferences should be listed on the registration form.

On July 27, they day after the workshop, there is a day-trip to visit LIGO/Hanford. The cost of the complete day is $80 dollars, and includes the tour and the bus ride there and back.

Refunds are possible for in-person registration before July 1st. A $75 processing fee will be charged. If you will miss the workshop due to COVID-19, please contact the local organizing committee (via email) to request a refund, and please get better as fast as possible!!

Virtual Registration

Registration Type Normal*
Full $150
Early Career Free

Virtual registration is available now!

It is possible to switch from in-person registration to virtual (or the other direction!). However, this must be done by hand. Please send an email to, with the request and make sure to include your name and email you used for the original registration along with the confirmation number from your registration email. The change will be credited or refunded directly to the card. If you are a member of the early career community then you will get a full refund and will have to re-register at the virtual early-career registration link.


Lunch is not included in the base cost of the workshop. Each day has 2 hours set aside for lunch. This should be plenty of time for most people to travel off-campus to find a restaurant. There are also various places on-campus (in the Student Union Building - pizza, sandwiches, etc.). However, if you want, you can also ask for a boxed lunch to be held for you near the registration desk. The cost is $20/day. It includes a sandwich, fruit, water, cookie or similar. Your dietary requirements will be honored (see the additional workshop information section below).

If you want to add a box lunch after registration (before July 12, noon Seattle time), you need only modify your registration. Use the link sent to you as part of the registration and long with your registration code. Select “Modify” and move through the screens to add lunches. You will then be charged the difference.

Information Requested

This section outlines the information we request on the registration form and what we plan to do with it.

Personal Information

This information will be used for printing the badge. If your “first and last name for badge” is left blank on the registration form, then your First and Last name will be used for the badge. Your email address will be used to contact you with information about snowmass and also given to industry partners of the workshop if they request it.

Attendee Demographic Information

The Position, Gender, and Racial & Ethnicity information will not be reported anywhere on an individual basis. The aggregate information will be used to help report the workshop’s reach to minority and underrepresented communities for NSF and DOE reports, which will be public. The statistics will be shown at the workshop as well and possibly on the website.

Additional workshop Information

A list of participants will be published on our website. If you do not wish to be listed, please select NO. Of course, it will be a great way to see who else is at the workshop, so we encourage you to mark yourself as visible!

The dietary requests will be seen by catering for the coffee preparation and the dinner. If this is left unanswered then we assume you can eat everything!

The University of Washington and the Snowmass workshop Organizers are committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation, please fill out the survey linked from our accessibility web page.

Terms & Conditions

Please acknowledge that your have read the snowmass code-of-conduct, you are ok with being recorded if your are presenting or asking a question, and that you are fully vaccinated for COVID-19.